A. General Responsibilities of all Staff • To honour Christ in word and deed and model a theologically, spiritually and missionally vital lifestyle to the congregation • To live a lifestyle that pursues augmenting one’s own giftedness • To maintain and model a servant attitude • To approach ministry with a teachable spirit and a collaborative mindset • To attend and contribute to weekly staff meetings B. Accounting – 60% • Biweekly payroll entry through Ceridian • Perform weekly offering count, contributions entry, posting and reporting to necessary teams • Prepare weekly accounts payable: entry, posting and distribution • Supervise and ensure that accurate records are kept (invoicing, contribution records, documenting discrepancies and how they have been rectified, etc.) • Assist with preparation of the T3010 in conjunction with Norton McMullen CPA • Prepare month-end reconciliation of bank statements, as well as preparing monthly financial updates for the Treasurer and Board of Deacons • Regular posting of journal entries as required • Annual audit preparation and preparation of annual financial statements • Preparation of congregational financial reports (as delivered by the board 2-3 times per year) • Keep finance team up to date on information pertinent to their work • Ensure high levels of financial accountability and excellent stewardship through policy enforcement C. Administration – 20% • Provide Administration to the Lead Pastor through Staff Meeting Agenda preparation, calendar planning and preparing board packages. • Coordinate and act as liaison between Heartland Church and its vendors • Maintain Membership roster and member communications, including coordination of Annual Business Meeting, Annual Reports, Deacon Nominations and other critical member updates • Ensure that ministry team are adequately resourced with workspace, equipment and supplies • Ensure that policies and systems are enacted and followed appropriately • Provide administrative support to the Board of Deacons and Board Committees at the Lead Pastor’s request • Primary contact responsible for ChMS ACS Realm and PowerChurch Plus (these are our accounting software and church management tools) D. Facility Management – 20% • Manage all service agreements, suppliers and vendors supporting 1100 Canadian Place as required, including but not limited to: snow removal, landscaping, elevator maintenance, facility cleaners, cleaning supplies, building supplies, elevator maintenance, hydro, security systems, hospitality vendors, etc. • Manage facility rental requests and agreements for both internal and external users • Maintain a calendar of facility usage for ministries and coordinate space usage requests • Be Heartland’s primary contact for outside vendors and contracts Please see the attached job description for more details.
Experience & Education • Prior bookkeeping experience • Prior accounts payable experience • Training in Finance, Administration or Bookkeeping would be an asset but not required • Familiarity with PowerChurch Plus, Realm also an asset but not required