Accounts Receivable Clerk

Burlington Ontario, Canada

Dec 7, 2020    Temporary Contract


Job Description

Industry: Not-for-Profit & Charitable Organization Position Type: Contract - Full Time – 35-37.5 hours/week with potential to become permanent Location: Work from Home and 103-3310 South Service Road, Burlington, Ontario (subject to changes post pandemic) Salary: Compensation commensurate with skills and experience Start Date: As Soon As Possible Reports To: Director of Finance Work Hours: Core hours 8:00am- 4:00pm; Monday to Friday Watoto Canada Watoto Canada is a registered Charity that raises funds to care for over 3,000 orphaned and vulnerable children and women in Uganda and South Sudan, Africa. The children in our care are rescued as orphans by social workers, nurtured and cared for by loving mothers in a family setting, educated by teachers, healed physically and emotionally by caring doctors and counsellors, spiritually discipled by pastors, and supported by generous sponsors and friends from around the world. Watoto’s mission is to rescue a life, raise that individual to be a leader, so that they can rebuild their nations of Uganda and South Sudan. Responsibilities The Accounts Receivable Clerk is responsible for performing financial accounts receivable tasks, providing administrative support to the Director of Finance and providing support to other departments as required. • Use a working knowledge of bookkeeping as it applies to non-profit organizations. • Perform bookkeeping functions using SAGE 50 Accounting until Raisers Edge NXT and Financial Edge NXT are fully implemented and functional • Assist in the preparation of monthly and annual financial statements • Ensure all credit card information transactions are posted in CRM/finance software each month (includes EFTs, PayPal, Stripe, Bambora, Deposit, Choir tour income) • Cross-reference sponsorship payments • Processing, updating, and tracking of annual sponsorship renewals • Assist with all donor/sponsor revenue receipts and receivables functions • Update information in SAGE, received from the Sponsorship Coordinator regarding new sponsorships, payment options, cancellations, and address/information changes in all financial records to ensure that records are up-to-date and accurate • Assist in the analysis and reconciliation of general ledger income accounts and financial records • Prepare and post income journal entries, including foreign exchange entries. • Maintenance of account setup activation/deactivation • Process credit card transactions • Managing and overseeing PayPal, EFT, STRIPE and Bambora daily transactions. Follow up on declined payments due to expired credit cards etc. • Prepare a spreadsheet and analyze all credit card declines for opportunities to recoup funds. Run batch processes to update Cash in SAGE from Banks/Contacts • Reconcile monthly credit card and debit card transactions (includes EFT/PayPal/Stripe/Bambora/Mobile giving) • Communicate with financial administrator when special funds are received, and donations arrive by mail • Prepare weekly deposits for the bank (Automated/Manual deposit) • Review, validate and submit semi-monthly and one-time EFTs for incoming and outgoing payments • Address donor inquires or complaints regarding errors on their sponsorship payments in a timely manner. Respond to emails and phone messages within 1-2 business days Other General Tasks • Organize and file paper copies of accounting and administrative records • Support in phone coverage as required, and give timely responses to inquiries • Assist with other clerical tasks as required • Perform additional tasks as requested by the Director of Finance or Country Director • All confidential records are locked at the end of each workday. How to Apply Please send your cover letter and resume to by Friday, December 18th , 2020 and include “Accounts Receivable Clerk” in the subject heading of your email. We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted. Thank you.

Required Skills

• A solid understanding of bookkeeping and accounting concepts and functions required • Proficiency in Microsoft Office including Word, Outlook and Excel • Proficiency in Blackbaud Raisers Edge NXT CRM and Financial Edge NXT preferred • Working knowledge of Sage 50 Accounting is an asset • A commitment to a high degree of accuracy in your work • A strong personal motivation to provide exceptional customer service in interaction with the general public • Ability to be flexible, organize time efficiently and proactively look for process improvements • Carry out the duties of the role independently while collaborating with other team members • Communicate openly, honestly and respectfully with supervisor and co-workers • Able to multi-task, prioritize and complete tasks accurately; Timely completion of responsibilities in a fast-paced environment • A strong focus on maintaining confidentiality

Experience Required

• High School Diploma and previous bookkeeping experience required • Experience using Blackbaud Raisers Edge NXT CRM and Financial Edge NXT preferred


Jennifer Ramnath
Watoto Canada

Burlington Ontario
L7N 3M6

Ministry Type