Employer Information

How to Enrol an Employee in the Pension Plan

The Participating Employer Agreement

The Correct Way to Send in a Contribution

Other Obligations of an Employer

Canada Revenue Agency T4 Filing Requirements

The Annual Statement of Earnings & Contributions

Pension Fund Policy regarding Leaves of Absence

Re-imbursement Procedure for an Overpayment in Contributions

Termination of Employment

General Questions

How to Enrol an Employee in the Pension Plan

To enrol an employee in the Pension Plan, the following needs to be received by this office:

1. A Membership Registration Form, completed and signed by the employee.
2. If the employee is a non-credential holder, a letter (on church letterhead) from the pastor, stating that the employee is a member in good standing.
3. A Participating Employer Agreement, completed and signed by the employer, from any employer who has not previously participated in the pension plan.
4. A contribution towards the Pension Plan that falls within the required minimum and maximum contribution rates, as listed below.

Please ensure that monthly contributions fall between the required minimum and maximum payments.

* Please also note that plan regulations do not permit members to increase their rate of contributions after reaching their 55th birthdate.

Participating Employer Agreement

A participating employer is defined as any department of the PAOC International Office or a district office; or any affiliated assembly or affiliated institution of PAOC for which a member is providing services.

An employer who has not previously participated in the pension plan, but now wishes to do so, is required to submit a Participating Employer Agreement to the Pension Fund.  This agreement serves as notification to the Trustees that the employer wishes to participate in the pension plan and agrees to be bound by the provisions of the plan.

The Correct Way to Send in a Contribution

The employee contribution should be deducted from pay and then matched by the employer.  The Canada Revenue Agency (CRA) requires all contributions deducted from an employee's pay to be remitted within 30 days of contributions being deducted from pay.  All cheques sent to PAOC should be accompanied by a yellow remittance form, clearly indicating the name of the employee, his/her credential number, and the amount that is an employee contribution and the amount that is an employer contribution.

Please Note:  End of the year contributions need to be post-marked no later than December 31st, and received by this office within the first week of January.

Other Obligations of an Employer

Other obligations of the employer include:

1. Accurately recording the employee and employer contributions for the year on the employee's T4.  (Note:  The calculation for the pension adjustment amout is the total of the member's contribution and the employer's contribution; our Pension Plan No. is 0354480.)
2. Complete and return to this office an Annual Statement of Earnings & Contributions, as outlined below.
3. Notify this office regarding the termination of an employee who does not have credentials, and include the current address of the employee and date of termination.

Annual Statement of Earnings & Contributions

Government regulations require the Pension Fund to obtain and record the annual pensionable earnings of all members.  As of January 1, 2005, it is necessary for all member employers to submit to the Pension Fund an annual statement of pensionable earnings for each individual member.

It is the employer's responsibility to ensure that a hard copy of this form is filed with the Pension Fund no later than February 28 of each calendar year.

All information collected by the Pension Fund will be recorded and used only in accordance with applicable federal or provincial privacy legislation.

Canada Revenue Agency T4 Filing Requirements

T4 completion must include actual contributions deducted from remuneration and the matching employer contributions during your payroll year. 

Box 20:  Enter the employee contributions for the year.
Box 52:  Enter both the employee and employer contributions for the year.
Box 50:  Enter the Pension Fund registration number - 0354480.

Pension Fund Policy Regarding a Leave of Absence

If an employee chooses to continue to contribute towards the pension fund during a paid leave of absence or maternity leave, the participating employer is required to continue to make contributions to the pension fund also. 
However, if during this time, an employee chooses not to contribute towards the pension fund, then the participating employer is not under an obligation to contribute for the duration of the leave of absence.

Re-imbursement Procedure for an Overpayment in Contributions

An overpayment toward the pension fund by an employee will automatically be returned to them.  However, since an employer is permitted to contribute more than an employee towards the pension fund, an overpayment by the employer will not automatically be returned.  Contact the Pension Fund if you need re-imbursement.  However, please not that the Pension Fund incurs a cost from our Pension Fund Managers, Mercer Human Resource Consultants, who charge an administration fee for each request for re-imbursement.  At the discretion of the Pension Fund Manager, this administration fee may be passed on to you as the employer.

Termination of Employment

Upon termination of employment, an employee's vacation payout qualifies for pension calculations.  A percentage of the vacation payout should be applied towards the terminating employee's pension.

General Questions

Karen Maier or Calvin Howson                                              Phone:  905-543-7400
The Pension Fund Department                                             Fax:  905-542-7313
The Pentecostal Assemblies of Canada                            Email:  kmaier@paoc.org
2450 Milltower Court                                                               or chowson@paoc.org
Mississauga, Ontario   L5N 5Z6

Back to Top of Page